Overview

KAZLIPA is a full featured payroll system with full capabilities. It features a comprehensive employee master file that maintains information sufficient to handle almost any payroll processing requirement. A comprehensive history of earnings, benefits, deductions, taxes and hours worked is maintained for every employee.

The system’s multiple company payroll processing features can handle the needs of any business, from producing all payroll payslips in real-time, to asking “what if” questions. The system’s reporting features provide many standard payroll reports as well as allow for custom reports to meet any reporting need.

 

Contents

Employee Information
With just minimal information, new employees can be setup and ready to be paid. Additional information, when available, can be added to the master file with our easy employee payroll set up system. The system allows only unique employee number and it is impossible to have duplicates.

Employee Lookups
A simple multifaceted employee lookup is available in all screens and locating employees can be done by partial first or last names, employee type, company or location. This lookup is used in the master file as well as during payroll input.

Multiple Pay Transactions by Employee
An unlimited number of pay earnings, deductions, taxes and other rates can be maintained for each employee. This is important if you have employees who work at different jobs with different rates of pay.

Historical Data
Historical data is recorded up to the capacity of your computers and the rest can be archived in MS Excel Formats. Reports can select from current and historical data – for example you can reproduce an employee’s tax card of several years ago.

Payroll Data Input
Import data from a time and attendance system – KAZLIPA can accept payroll input from any time clock or time keeping system that produces an interface.

Import data in Excel® format
KAZLIPA can import data entered into an Excel® worksheet. Use this feature to import hours, pay transactions, mass basic increments.

Trial Payroll
You have the ability to ask “what if” by running a trial payroll for an employee, pay group or the whole company.  You can view trial payslips and reports and correct if necessary before running the final payroll.

Payroll Processing
Process payroll on your schedule – Since you control the payroll process, you process payroll at any time at your convenience. You can process one employee, pay group or single companies. Each pay group can be weekly, biweekly, monthly or any frequency you choose.

 

Highlights

These are some of the features supported by KAZLIPA:

• Supports multiple hire companies or single company setup.
• Supports multiple pay companies or single pay company.
• Supports multiple pay groups and pay frequencies.
• Period frequencies are controlled by pay groups.
• Supports multiple tax rate tables by pay groups or company wide.
• Supports three types of employee classifications.
  -Salaried
  -Hour Rate
  -Scaled Basic and Hour Rate.
• No Limit on the number of pay scales that can be defined for each company.
• Has no limit on the number of earning, benefits, deductions or taxes that can be defined.
• No limit on the number of employees that can be defined.
• Employees can have additional earnings, benefits, deductions taxes applied as an individual or within their pay group.
• Any Service Vendors payment is supported and can be accumulated and sent separately.
• Payslips can be saved or sent via mail as attachments in Ms Word, Ms Excel, Acrobat PDF or Rich Text. Payslips can have your company logo that you design yourself.
• Authority tax forms are produced individually or company wide and previous years can be accessed.
• Has no limit on the number of reports that can be included.
• Design of report menus is user driven and also supports own report development.
• Reports can be sent via mail electronic media and added to the system by the user.
• All lists, popup and codes can be modified by the user.
• You can customize all pay behaviour from simple form to any complexity you require.
• Lastly, it is integrated into the L’Établi Human resources systems. The two systems can be used on the same database and share the same codes.

 

Requirement & Technology

Summary

KAZLIPA employs client server technology where the client is the front office or the user PC and the back office is an oracle, DB2 or flat file database.

Oracle and IBM DB2 are used in a network environment and for medium and large organisations. They allow hundreds of computers distributed locally or within a large geographical area to access data. They are bought separately as owner’s software and are not bundled together with KAZLIPA. There are free Express editions that can be used for small and medium companies and have all functions of licensed full products.

User Requirement

The client can only be installed on PC running windows 98, 2000, XP,Vista  and any Windows Version. The client can also be installed on NT workstation but does not offer optimal performance.
 
A Pentium PC with over 256 MB memory and over 20GB hard disk is preferred. Higher specifications personal computers will deliver better performance.

Databases

Oracle and IBM DB2
Oracle and IBM DB2 are supported and should be installed in a Pentium 4 or above Server or workstation with 512MB or above and at least 80GB hard disk or above. The server should be running Microsoft Window NT 4/ 2000/2003/2008 (and above) servers.

Flat Database MS Access Compatible
Ms Access compatible is a flat file database and can be placed in any server taking into account of available disk space for current and future growth.

Network

Any configuration of TCP/IP network will work. Bandwidth of connections should be adequate to cover adequate data transfers and will be determined by the number of remote computers connecting.

 

Licences & Support

Licence Notes:

1. No Limit on Number of Users or number of sites.
2. KAZLIPA License is given to the entire organization.
3. KAZLIPA License is supplied and paid within initial cost.
4. KAZLIPA License is permanent - No annual or renewal fees.
5. KAZLIPA License is not transferable to other parties.
6. Free Oracle/DB2 database available for small and medium organization.
7. Oracle/DB2 Licenses obtained from Providers or Dealers.
8. Only Oracle/DB2 server licenses are required as KAZLIPA users need no License.

Support Notes:

1. Annual Software Support Agreement is signed after the system is in production.
2. Support Agreement is not necessary if trained IT is available within.
3. Support Fee is about 15% of the initial cost and may be negotiated on level of support.
4. Data support is payable and we can do payroll for you for a small fee.
5. Data out sourcing is charged at the lowest available rate in the market.
6. We support our partner’s customers indirectly or directly through their own Vendor.